Last updated – May 24, 2018
This website is operated by Y&R London, a division of Young & Rubicam Group Limited (“Y&R”, “we” or “us”).
What information do we collect?
At times we may request that you voluntarily supply us with personal information or you may choose to provide us with your personal information by emailing us via the “Careers” and “Contact” sections of this website. Generally this information is requested or provided when you want us to provide you with information.
We may gather the following information about you when you use this website:
- Email address
- Telephone number
- IP address (a unique identifier for your computer or other device)
- Mobile device ID
- Such other personal information provided by you when contacting us via the “Careers” and “Contact” sections of this website, email, phone or otherwise. For example, when submitting a job application to us you may submit your contact details together with your CV (and this will include your career history and may include sensitive personal information e.g. ethnic origin)
- We may also ask for additional information to assist us with our recruitment process and in the event you are offered a job.
How do we use it?
We will use your personal information in the following ways. We are also required by law to state a “legal basis for processing”, i.e. to tell you on what grounds we are allowed to use your information, and this is also set out below:
|How we will use your personal information||Our legal basis for processing|
|To provide you with information and materials that you have requested e.g. via our “Contact” section.||Consent – we only use your personal information for this purpose if you have asked us to do so. You can withdraw your consent at any time.|
|We may also send you information and materials which we determine would be of interest or relevant to you such as new business information, newsletters, bulletins etc.;||Our legitimate interests – we use your business related contact information such as your work email address to communicate such information to you.|
|To respond to specific queries you may raise regarding Y&R and its various operating companies and brands;||Consent – we only use your personal information for this purpose if you have asked us to do so. You can withdraw your consent at any time.|
|To provide you with better ways of accessing information from this website;||Our legitimate interests – we use your personal information to help us to deliver the best online experience to you and other website users.|
|To process and consider your queries and requests such as those submitted via or pursuant to the “Contact” and “Careers” section, such as job applications. If you have asked us to keep you informed of other opportunities at Y&R, we may periodically contact you by any means provided to or available to us (such as email, post SMS, social media, phone) to tell you about these;||Our legitimate interests – we use your personal information to assess the information you have submitted to us and to communicate and respond accordingly. For example, if you submit a job application, we will need to keep you updated throughout the application process.|
|To allow you to submit information to our new business teams;||Our legitimate interests – we only use your personal information to assess the information submitted for new business purposes.|
Do we pass your information to third parties?
We may send your personal information to other Y&R and WPP group companies, affiliates and third parties to help us process your personal information for the purposes set out in this notice. Further details of our group companies can be found here.
We may disclose your personal information if we or any of our assets are the subject of a sale or similar corporate transaction. We will ensure that the third parties who receive your personal information are required to keep it confidential.
We may disclose personal information to third parties when we reasonably believe we are required or permitted by law (such as third parties who provide services on our behalf), and in order to investigate, prevent, or take action regarding suspected or actual unlawful or otherwise prohibited activities, including, but not limited to, fraud. We will always take steps to require such third parties to keep your personal information confidential.
How do we use your information for marketing?
We will only provide information to you that you have asked for via the website.
Where do we send your information?
We are a global company and therefore we may transfer your personal information to countries around the world including the US and other countries outside Europe. We will, where the country to which your data is transferred has not been found to provide an adequate level of protection, put in place appropriate safeguards (we use standard contractual clauses) to ensure your information is protected.
How long do we keep your information?
We only keep your personal information for as long as we need to, to be able to use it for the reasons given in this privacy notice, and for as long as we are required to keep it by law. For example, following a job application we may keep your information to inform you of any other opportunities that become available; however, we will only keep your information for a limited period and your details will not be kept longer than is reasonably necessary or as required by law.
How do we protect your information?
We take appropriate technical and organisational measures to ensure that your personal information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used.
Under 13 year olds
This web site is not intended or designed to attract children under the age of 13. We do not knowingly collect personal information from or about any person under the age of 13. If you are under 13 years old and wish to ask a question or use this site in any way which requires you to submit your personal information, please get your parent or guardian to do so on your behalf.
You are entitled to ask:
- for a copy of the personal information we hold about you, and details about how we are processing your personal information;
- to have any inaccuracies in your personal information corrected;
- if we are processing your personal information by automated means and on the basis of your consent (see “How do we use it?”, above), for us to provide your personal information to you in a structured, commonly-used and machine-readable format. You can also ask us to provide your personal information directly to a third party in this format, and, if technically feasible, we will do so; and
- to have your personal information erased, or for our use of it to be restricted (for example, if your preferences change, or if you don’t want us to send you the information you have requested).
Please contact us using the details set out below if you would like to exercise any of these rights.
You also have the right to make a complaint to the supervisory authority if you’re not happy with how we’ve handled your personal information. In the UK, the supervisory authority is the Information Commissioner’s Office (http://www.ico.org.uk).
How to contact us
If you wish to exercise any of your rights in relation to your personal information or if you have any queries about how we use your personal information, please let us know by contacting us via the contact section of our website.
Changes to this privacy notice
We review this privacy notice on a regular basis to ensure that it is up-to-date with our use of your personal information, and compliant with applicable data protection laws.
We reserve the right, at our discretion, to revise this privacy notice at any time. The updated privacy notice will be posted on our website. You are encouraged to review this privacy notice from time to time.